Office Administrator
This role is accountable for providing an admin support service to our employees, assisting in daily office needs, and managing our company’s general administrative activities. Office Administrator is responsible for the smooth running of the office including facilities, administration, and takes ownership of planning and delivering company events that strengthen team spirit and company culture. The Office Administrator plays an important role in ensuring the smooth and efficient running of the office while creating a welcoming, well-organized, and positive workplace.
Qualifications & Experience
- High school diploma or BSc/BA in office administration or a relevant field is preferred
- Up to 2 years of experience in an administrative, office support, or event-organization role.
- Excellent knowledge of English language
Specific Soft & Technical skills
- Able to complete administrative tasks with minimal supervision.
- Good working knowledge of MS Office (Word, Excel, Outlook).
- Excellent command of the English language (written and spoken).
- Must genuinely enjoy working as part of a team.
- Strong interpersonal and communication skills and ability to communicate effectively at all levels.
- Efficiency, good organizing, time management, planning, and prioritization skills.
- Must have exceptional attention to detail.
- Proactive, positive attitude with the ability to create a warm and engaging office atmosphere.
Responsibilities and Duties:
Office & Facilities Administration
- Ensure the smooth daily operation of the office, including facilities and general administration.
- Manage office supplies inventory and place orders as needed.
- Create and maintain a fun, positive, safe, and well-organized working environment.
- Act as a point of contact for office-related queries with external service providers and suppliers.
Travel & Documentation
- Prepare travel cost estimates for business trips.
- Arrange and book flights, accommodation, taxi transfers, and travel insurance.
- Prepare and manage travel documentation and per diem calculations.
- Send clear and detailed travel itineraries and instructions to employees prior to departure.
Employee Onboarding
- Ensure all new hires complete mandatory Safety at Work training.
- Organize periodic Safety at Work training sessions for employees.
- Monitor and coordinate mandatory medical examinations (every two years).
- Schedule mandatory medical exams for new hires.
- Order and distribute new-starter welcome packages.
Organizing Company events
- Plan, coordinate, and execute company events including Team-building activities (researching options, collecting and comparing offers, and suggesting the best fit for the company).
- Supporting awareness initiatives (e.g., Women’s Day, Pink October, Movember).
- Organizing sports events.
- Company celebrations, with strong emphasis on New Year’s parties.
- Organize food and refreshments for smaller internal gatherings and meetings.
- Manage company gifts for special occasions.
- Oversee all event logistics to ensure smooth execution from planning to completion.
Benefits
Health Insurance: Get private health coverage for you and your family members.
Learning and Development: Enjoy an annual budget for courses, seminars, and other educational opportunities.
Fitness Perks: Choose between a Fit Kit or Sportmaster package to stay active.
Mental Health Support: Access psychotherapy sessions when you need them.
Paid Time Off: Enjoy 21 days of vacation plus 5 additional days for unexpected needs.
Unexpected Leave: Unexpected leave: 5 additional days for unexpected needs.
01
Apply online
Submit your application.
02
Initial Screening
We’ll review your qualifications
03
Interviews
Meet with us for technical and HR interviews.
04
Final Assessment
If selected, you’ll go through a final assessment.
05
Offer & Onboarding
We’ll extend an offer and help you get started.
Close Application
Apply for the open position
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